Executive Board Meeting Minutes - May 18, 2020

MEMBERS IN ATTENDANCE:

Ruth Waggener - President

Dawn Humphrey – Vice President

Tonya Duke – Communications & Trivia Night

Roger Waggener – ABOB.net

Ed Gray - Financial

Paula & David Fritz – Craft Fair

Jill Mitchell – Vendor Fair

Laura Gibbs – Ways & Means

Penny Boedeker - Secretary

Guests

TEACHERS IN ATTENDANCE:

Laura Plummer, Alyssa Overmann, Lexi Edwards, Sally Pierce

President Waggener called the meeting to order at 7:00 pm.  April meeting minutes were tabled for review in June.

No Financial report for May due to no activity.  New report for June meeting.

TEACHER REPORTS:

High School Orchestra – Laura Plummer

• Seniors have done drop offs and seems to be going well.

Middle School Orchestra – Sally Pierce

• Kids turned in instruments and teachers can go in and check on them later this week.

• Not sure when announcements for honors band and orchestra will be for next year.

High School Band - Alyssa Overmann

• Debut of Aslyn Keith’s solo concert video will be soon.

• New band directors will be introduced on Wednesday.

• Drum line has been asked to perform at parade for seniors.

• Waiting for okay to start rolling on marching band season.

Committee Reports:

Hospitality -

• Nothing to report

Communications – Tonya Duke

• Mostly responding to parent questions.

• Going to post reminder on M100 parent page and ABOB page regarding band forms for this year.

Technology – Roger Waggener

• Updating contacts on the page.

• Need to clean up M100 parents page.  Will be sending email to those that we are considering removing from the page due to no longer having a student in band.

Ways and Means –

• Rescheduled Olga’s night to June 17.

• Contacting vendor about fall Butter Braid sale.

• Have set dates with Tom Evans fundraiser.

• Looking into Spring Butter Braid sale.

• Discussed possibility of vendor fundraisers – Pampered Chef, Scentsy, etc.

Trivia Night – Tonya Duke

• Looking into online trivia options if not able to do in person in Fall

• Going to check with Shansey’s about doing questions for this year. Fritz’s have offered to do it if Shaney’s do not.

Craft Fair – Paula Fritz

• Continuing to plan as usual

• 2 new contracts

• Signs are in bad shape due to weather last and will need to new ones for this year.

Dinner Auction - Ed Gray

• Going to contact the winners of the Cardinal tickets and graduation tickets regarding refunds.

Spring Vendor Fair – Jill Mitchell

• Sent email to vendors about cancellation.  25 vendors said to keep money for next year’s event, 8 donated their entry fee, 20 have asked for refunds and 17 have not responded.

• Will contact 17 one more time.

Old Business:

• Received Red Lobster check from dine out night.

New Business:

• Office vote for next year. Paula Fritz made motion that all officers remain the same for the next year.  Jill Mitchell seconded.  All in favor and motion carried.

• Went over budget for next year. Paul Fritz made motion to approve next year’s budget, Tonya Duke seconded, all in favor, budget approved.

Next Meeting  - June 22, 2020 at 7pm

Zoom meeting

Meeting adjourned at 7:48 pm.

Respectfully Submitted

Penny Boedeker