10/27/25 ABOB Meeting Minutes

Alton Band and Orchestra Builders Executive Board Meeting Minutes Date: Oct 27, 2025

Start: @ 6:01 AHS Band Room 

Attendance: Michael Ridgley, Jackie Ridgley, Bradley Donoho, Kristi Futhey, Katie Young, Mark Hilgert, Laura Plummer, Dawn Humphrey, Ed & Cathy Gray, Chuck Willard, Matt Chesner, Deborah Gabriel, Abigail Knoche, Jason Chapman, Louise Haar-Chapman, Elaine Kane, Amy Macias, Andrea Estabrook, Natasha Theberge, Kristina Imel, Laura Hardin

Introductions of people in the Room

• Meeting Minutes from September 29, 2025

  • Posted on ABOB.net

    • Motion to accept the September 29, 2025 minutes by Jackie Ridgley

      •  Dawn Humphrey gave the 2nd

      • All in favor: motion passed

      
      
    
    
  
  

• Treasurer’s Report

  • September Transactions

  • October Transactions

  • Budget Report

    • Nothing major to report

    • Entry fees have been paid not all been cashed though

    • Waiting on refund from Valhalla 

    • Under in other categories so we will be fine

    • Fund raisers are below

    • Craft Fair is doing well. Getting some messages on Facebook. Amy has been in contact with them.

    • Most deposits have been craft fair related.

    • Surplus 10k moved to the uniform fund. 5k to instrument repair.

    
    

  • Motion to accept

    • Bradley Donoho 1st

    • Laura Plummer  2nd

    • All in favor: Pass

    
    
  
  

• Teachers Reports

  • AHS Orchestra

    • Playing Lovejoy Music Festival November 6th

    • Concert November 18

    • 9 ILMEA students

    • Congrats t

    
    

  • AHS Band

    • Friday afternoon finishes the marching season

    • Successful 8th grade night with over 30 attended where they learned drill and ate dinner with the Marching 100.

    • Curriculum council meeting to add a beginner band class for those interested in being in the band.

    • December 9th band concert in the gym with a combined piece of AHS and AMS bands

    • Thank you to ABOB members and all parents for helping out this season - Mr. Chesner

    • 3 ILMEA students

    • Looking to combine both bands in parades to save time in bringing them on board.

    
    

  • AMS Orchestra

    • 11 ILMEA students

    • Concerts prep for Elementary concerts

    
    

  • AMS Band

    • 1 student selected to ILMEA

    
    
  
  

• Committee Reports

• Hospitality: Brad

  • No Report

  
  

• Ways & Means: Jackie and Michael Ridgley

  • Thank you for sending emails for Perfect Pastries email

  • Roma’s Pizza will be contacted for November fundraiser

  • Working on some other things 

  • Mr. Gray recommended Joe’s Pizza in East Alton

  
  

• Communications: Kristina Imel

  • Getting together with Plummer to increase communications

  
  

• Technology: Jason

  • No Report

  
  

• Craft Fair: Amy & Brian Macias

  • Down to 4 spots, but they may be sold

  • Making sure things are paid online

  • Working on food situation (Heaters) $7.00 for a sandwich last year

  • Should we raise the price?

  • Package a deal with chips and drink.

  • Admissions chair Kristi Futhey (maybe target AMS parents)

  • Honor Societies get involved in some way

  
  

• Virtual Auction: Jodi Baum not present

  • No report

  
  

• Old Business

  • Marching 100 Uniforms

    • Phillips 66 Donations

    • Bids- Waiting on rough estimates from companies next Thursday then we will have all bids needed.

    • Order should be placed in February

    
    
  
  

• New Business

  • Marching 100’s participation in Ameren’s Thanks for Giving Parade on Nov 22, 2025 (Not on Thanksgiving Day)

    • Directors cannot go since they are at ILMEA Looking for another parade to replace. Band cannot go without directors according to Mr. Gray Elaine Kane wants music teachers at ILMEA.

    
    

    • Creating the position of Fiduciary Officer to the ABOB Board The role of this position is to be a support for the Treasurer to ensure the responsible management, transparency, and integrity of ABOB’s financial activities in support of the  Alton School District instrumental programs. Table until December.

    • Centennial Campaign: Zeffy General/”Centennial Era” Fundraising Campaign - (Yvette) I created a general fundraiser campaign for ABOB which has one time or monthly contribution choices. Table until December or move to the Ways and Means Subcommittee

    • Matt Chesner - Moving forward with a different Color Guard tech for the rest of the season and next season.

      • Mr. Chesner made  a motion that we use $1500 from ABOB Color Guard funds to pay for a new Color Guard coach for the rest of the year.

      • Second by Jackie Ridgley

      • Motion Passed

      
      

    • Michael Ridgley - What do we do if there is an Emergency while the marching band is on the road? Michael has information for a Road Side Service (Southern Tire) that can be called. Send forms to Elaine Kane. We need a procedure for an emergency with our equipment (trailer tire etc.)

    
    
  
  

• Next Meeting— December 15th , 2025 @ 6pm

• Adjournment @ 6:46 Motioned by Jackie Ridgley  and second by Jason Chapman