4/28/25: ABOB Board minutes

Alton Band and Orchestra BuildersExecutive Board Meeting MinutesDate: April 28, 2025

Start: @ AHS Orchestra room 

Attendance: Ruth Waggener, Dawn Humphrey, Chuck Willard, Mark Hilgert, Kristi Futhey, Jason Chapman, Louise Haar-Chapman, Jodi Baum, Blake Korte, Katie Young, Amy and Brian Macias, Brad Donoho, Jil Mitchell, Jackie Ridgley, Sally Pierce

• Open/Additions to Agenda/Introductions @ 7:01pm

• Meeting Minutes

  • Posted and sent in email after last meeting

  
  

• Treasurer’s Report

  • Paying out scholarships

    • Camp

    • Senior

    
    

  • Auction

    • Refunds were given based on overbids.

      • Ex. $740 instead of $74

      
      

    • A charge was disputed on a card due to not recognizing the company the funds were under

    
    

  • Repairs paid out 

  • Jazz on a Spring Evening: Funds received from concessions

  • Gail Burjes: Funds were received

  • Motion to accept:

    • 1st: Jackie

    • 2nd: Louise

    • All in favor: pass

    
    
  
  

• Teachers Reports 

  • AHS Orchestra

    • PIT was fantastic for the musical

    • Concert next week

    
    

  • AHS Band

    • Concert is Thursday

      • Keyser Butler is Arion

      • 100 anniversary of the Alton Band program will be celebrated

      
      

    • M100 meeting: Wednesday, May 7th @ 6pm

    • Banquet: Monday, May 12th @ 6pm

    • Graduation: Saturday, May 17th @ 10am

    • Memorial day parade: Monday, May 26th @ 10am

    
    

  • AMS Orchestra

    • Coffee concert on Friday @ 7pm in the AHS Commons

    • AMS Spring concert next week

    • Schuman doing competition next weekend

    • Orchestra recruitment

      • Will reach out to 3rd graders and families 

      
      
    
    

  • AMS Band

    • 
      
    
    
  
  

• Committee Reports

• Hospitality: Brad

  • Arion concert Thursday

    • Good on supplies & people

    
    

  • Orchestra concert next week

    • Still need people

    
    
  
  

• Ways & Means: Michael

  • Bakers & Hale

    • Barb will call Jackie to schedule summer dine-outs

    
    

  • Olga’s

    • Will schedule online

    
    

  • Yard sale: Jackie & Louise

    • In contact with Ann Norman

    • Certificate of liability needed

      • Will check with Laura and/or Ed

      
      
    
    

  • Taqueria Maya

    • Waiting on funds from dine-out night

    
    
  
  

• Communications: Louise

  • All is quiet

  
  

• Technology: Roger

  • Roger is willing to be remote to help the next technology coach

  
  

• Craft Fair: Amy

  • New system of paying online

    • Have a few registered without pay

    • Emails have been sent

    
    

  • Amy is going to create a breakdown of jobs

    • Kitchen, doors, parking, setup, tear down, etc.

    
    

  • 106 vendors signed up thus far

  
  

• Virtual Auction

  • It was a great success–over $14,000

  • Overbids:

    • People emailed/texted immediately

    
    

  • Zeffy worked really well

    • We will be able to change name from “zeffy” to “ABOB”

    • This is on the books for next year :) 

    
    

  • Kristi Futhey was a great help

  
  

• Old Business

  • nothing

  
  

• New Business

  • Nominations for Board Members & Committee Chairmen:

    • President:

      • Louise Haar-Chapman

      
      

    • Technology:

      • Jason Chapman

      
      

    • Communications:

      • Open

      
      
    
    

  • Current board members & Committee Chairmen retaining positions:

    • Vice President: Jackie

    • Secretary: Jill

    • Treasurer: Dawn & Yvette

    • Hospitality: Brad–need a new parent

    • Craft Fair: Amy & Brian Macias

    
    

  • Motion to accept

    • !st: Brad

    • 2nd: Jackie

    • All in favor: pass

    
    
  
  

• Phillips 66 would like to sponsor or do direct donations

  • Contact email was given to Dawn by Katie Young

  
  

• Next Meeting— Monday, 19th at 6pm

• Adjournment @ 7:29pm