9/29/25 ABOB Meeting Minutes

Alton Band and Orchestra Builders 

Board Meeting Agenda 

 29 September 2025

6:00pm @ AHS 

1. Open/Additions to Agenda/Introductions

   1. Attendance:

   
   

Michael Ridgley, Bradley Donoho, Kristi Futhey, Katie Young, Mark Hilgert, Laura Plummer, Dawn Humphrey, Ed & Kathy Gray, Chuck Willard, Matt Chesner, Sally Pierce, Yvette Paris, Deborah Gabriel, Abigail Knoche, Jason & Louise Chapman, Elaine Kane, Amy Macias, Jill Mitchell, Daniel Nosce, Andrea Estabrook, Natasha Theberge, Kristina Imel

1. Meeting Minutes (August 2025)

   1. Posted 

   2. Approval:

      1. Sally Pierce: 1st

      2. Jason Chapman: 2nd

      3. All in favor: passed

      
      
   
   

1. Parliamentarian’s Report

   1. Thank you aknoche@altonschools.org

   2. Infographic

   
   

1. Treasurer’s Report 

   1. September Transactions 

      1. Executive Board meeting held on September,

         1. Awaiting refund from Valhalla

         2. Over budget due to 5 competitions and a BOA year

         3. Voted to go over budget

         
         

      2. New Amazon business Prime account

         1. Purchasing by invoice

         2. Paying by ACH

         
         

      3. Extra out-go in September due to transition of new director and catching up

      
      

   2.  Budget Report

   3. Approval:

      1. Michael Ridgley: 1st

      2. Bradley Donoho: 2nd

      3. All in favor: passed

      
      
   
   

1. Teachers Reports 

   1. HS Orchestra

      1. TNI night was beautiful, thank you for coming

      
      

   2. HS Band

      1. All details are on Band App

      
      

   3. AMS Orchestra

   4. AMS Band

   
   

1. Committee Reports:

   1. Hospitality: Brad Donoho

      1. Off-season

      2. Have a list of what is needed ready to go for when needed

      3. Will try to use Amazon

      
      

   2. Ways and Means : Michael & Jackie Ridgley

      1. Pickup for BoBo’s fundraiser on Thursday, October 2nd

      2. Perfect Pastry to kick off soon

      3. Snap fundraiser in November & Craft Fair in December (snap could be delayed or canceled) 

      4. Zeffy: Monthly supporters–no fee– subscription based

      5. Parlimentarian comment:

         1. Create a small sub committee (talk with Ridgley’s)

            1. motion–Matt Chesner

            2. Motion– Kristina Imel

            3. All in Favor– passed

            
            
         
         
      
      

   3. Communications: Kristina Imel

      1. Requesting the list to email all

      2. Facebook, etc 

      
      

   4. Technology : Jason Chapman

      1. Shopping for cheaper website host

         1. Look at Wix–it is a free site

         
         

      2. Gone through website and cleaned it up

      
      

   5. Craft Fair: Amy Macias

      1. 10 haven’t paid

      2. 256 total, 222 filled

      3. Emails going out confirming spaces

      4. System of signing up & paying ahead of time has been really beneficial

         1. Ease of tracking

         2. Ease of spreadsheet creation

         
         

      5. Basket Raffle

         1. Section baskets

         2. Give the Sancamper’s some ideas if you have any

         3. Get another ipad at the table for credit payment

         
         
      
      

   6. Virtual Auction : Jodi Baum via Dawn Humphrey

   
   

1. Old Business 

   1. M100 Uniforms:

      1. ABOB's portion:

         1. Phillips 66 donation. Is there an amount? moving to unfinished business

         2. Rename the Undesignated CD to M100 Uniforms: changed at the Executive Board meeting

         3. $10,000 from 24-25 surplus:

            1. Motion: move $10,000 of the $10,595.60 from 24-25 budget into carry-forward stating that it is delegated for M100 uniforms only

               1. Motion: Laura Plummer

               2. Motion: Michael Ridgley

               3. All in favor: pass

               
               

            2. Motion: move the remaining $595.60 from the 24-25 budget into the orchestra repair budget

               1. Motion: Laura Plummer

               2. Motion: Bradley Donoho

               3. All in favor: pass

               
               
            
            

         4. ABOB needs bids from 2 other uniform companies. moving to unfinished business

            1. Do we have those other bids documented?

               1. We have 2 bids total

               2. Meetings coming this week for bid #3, per Chuck Willard

               
               
            
            
         
         
      
      
   
   

1. New Business

   1. Create an M100 Band Camp committee in January to debrief 2025’s band camp

      1. Motion: Mark Hilgert

      2. Motion: Daniel Nosce

      3. Discussion: Mark H.

         1. Bring organization

         2. Lunches/Dinner

         3. Props

         
         

      4. New amendment: Create an M100 Band Camp committee in January to debrief 2025’s band camp with Mark Hilgert and the band directors with a few parents

         1. Motion: 1st–Abigail Knoche

         2. Motion: 2nd–Katie Young

         3. All in Favor: Pass

         
         
      
      

   2. Thanksgiving Parade

      1. Hold to the next meeting

      
      
   
   

1. NEXT MEETING: OCTOBER 27th @ 6pm

2. MEETING ADJOURNED @ 7:08

   1. Bradley 1st

   2. Jason 2nd

   3. All in Favor: pass

   
   

Respectfully submitted: Jill Mitchell, September 29, 2025 @ 7:17pm