Meeting Minutes 11/25/24

Alton Band and Orchestra BuildersExecutive Board Meeting MinutesDate: November 25, 2024 

Start: 6:03pm @ AHS Orchestra room 

Attendance: Roger & Ruth Waggner, Jill Mitchell, Dawn Humphrey, Yvette Paris, Brad Donoho, Michael & Jackie Ridgley, Louise Haar-Chapman, Blake Korte, Chuck Willard, Kristi Futhey, Laura Hardin, Mark Hilgert, Jodi Baum, Amy Macias, Ed & Cathy Gray, Valerie Sancamper, Abigail Knoche

1. Open/Additions to Agenda/Introductions @ 6:03pm

2. Meeting Minutes

• Posted on website

• Correction made on 11/25/24: moved Heaterz info to craft fair under Laura Hardin instead of under Hospitality

1. Treasurer’s Report

• Outgoing

  • Guest artists: orch fall concert

  • Paid riverbender for craft fair advertisement

  
  

• Incoming

  • Perfect pastries: still waiting on funds

  • Craft fair still rolling in 🙂 $21,500 current

  • Refunds are low!!

  • Drumline fundraiser still coming

    • Donation with corporate match still coming 

    
    
  
  

• Benevity

  • Set up for EFT 

  
  

• Motion to accept: Jackie

  • 2nd: Brad

  • Motion passed

  
  

1. Teachers Reports 

• AHS Orchestra

• Our Fall Orchestra Concert last Tuesday night was outstanding! 

• We had 8 orchestra students participate in the ILMEA District 6 Senior Orchestra and they had a great day working under Frank Lestina. We are all pretty tired today and ready for a break!

• Chamber Strings is going out to perform at Eunice Smith Elementary and Asbury Village on Thursday, December 5. 

• They will also be performing at Post Commons on Saturday, December 14 at 9:00am and outside of Hallmark at the mall at noon. They will perform about 45 minutes at each location. I'll be posting info on Facebook and abob.net

• AHS Band

  • Thanksgiving Parade Thursday for M100

  • December 5th concert

  • 5 kids at ILMEA

  • Pep band starting in December

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• AMS Band & Orchestra

  • Orchestra

    • 11 kids ILMEA on Saturday

    • Concert: December 3rd

    • West, North & East the following week

    • Schumann: Dec. 12th to Beverly Farms & Retired Teacher luncheon

    
    

  • Band

  
  

1. Committee Reports

• Hospitality: Brad

  • no report

  
  

• Ways & Means: Michael

  • trying to get brooms for craft fair

  • discussed buttons w/ Pullens

  • Taqueria Maya

    • Dine Out

    • Maybe a recurring dine out: Tuesday if possible

    
    
  
  

• Communications: Louise

  • No report

  
  

• Technology: Roger

• Craft Fair: Amy

  • Registration

    • Move online

      • Able to read everything

      • Auto creates an Excel spreadsheet

      
      

    • Paypal

      • Zeffy–free for non-profits

      • Used by Jacoby Art Center/Alton Main Street

      
      

    • Event planning site (?)

    
    

  • Parents needed for EVERYTHING

  • Fair is FULL!!

  • Set-up @ 3:30— Move-in @ 7pm

    • Taping

    • Tables

    • Chairs

    • Cards

    
    
  
  

• Ed:

  • Radios: check

  • Lower lobby move in on Saturday ONLY

  • Custodians: come in at 5:30am

  • Schnucks Raffle: $30… Ed will make tickets

  • Basket Raffle: Valerie will make copies

  • Horace Mann: Laura put in work order

  • Barricades: Laura put in work order

  • Cafe table storage: all is good

  
  

• Parking: Brad

  • Still needs volunteers

  
  

• Baskets: Val

  • Money donations thru Venmo to shop

  • Need names of donors and value of baskets

  
  

• Kitchen: Laura P.

  • Parents and students are there

  • Menus & Prices are set

  
  

• Desserts: Laura P, but needs to go to parents

  • Donated

  • Store bought and sold

  
  

• Doors: Louise—all shifts are full 🙂

  • College students

  • Parents 

  
  

• Start up cash:

  • Baskets: more 10’s and less 5’s

  • Doors: amounts are okay

  • Kitchen: $400

  
  

• Amy saved on postage by texting and emailing everyone

• Virtual Auction

  • Jodi received info from Jeanna

  • Need to create sub committee

  • Need to create a flow-chart

  • Create a flyer to hand out in craft fair packets

  
  

1. Old Business

1. New Business

1. Next Meeting—January 27, 2025

1. Adjournment @ 6:47 pm